Maintenance Coordinator Job Description

Role Overview

A Maintenance Coordinator is responsible for overseeing the day-to-day maintenance activities within an organization. This role involves coordinating with maintenance staff, vendors, and other departments to ensure that all maintenance tasks are completed efficiently and to the required standards. The Maintenance Coordinator is often the central point of contact for all maintenance-related issues, ensuring that equipment and facilities remain in top condition.

Key Responsibilities

• Planning and Scheduling Maintenance: Develop and execute maintenance schedules, including preventive maintenance tasks, repairs, and inspections. Ensure that all tasks are prioritized and completed on time.
• Work Order Management: Create, assign, and monitor work orders for maintenance tasks. Ensure that all work is completed to the required standards and within the allocated time frame.
• Vendor and Contractor Coordination: Liaise with external vendors and contractors to arrange for specialized maintenance services. Negotiate contracts, schedule work, and ensure that services are delivered as agreed.
• Inventory Management: Maintain an accurate inventory of tools, equipment, and spare parts. Order supplies as needed and ensure that all materials are readily available for maintenance tasks.
• Safety Compliance: Monitor and enforce safety regulations, ensuring that all maintenance activities comply with OSHA standards and other relevant safety guidelines.
• Budget Management: Assist in the preparation of the maintenance budget and monitor expenditures. Ensure that all maintenance activities are conducted within budgetary constraints.
• Reporting and Documentation: Maintain detailed records of all maintenance activities, including work orders, inspections, and repairs. Generate reports on maintenance performance and suggest improvements.

Required Skills and Qualifications

• Technical Knowledge: A solid understanding of maintenance practices, equipment, and systems is essential. Experience in a relevant technical field is often required.
• Communication Skills: Excellent communication skills are necessary for coordinating with staff, vendors, and other departments. The ability to convey information clearly and concisely is crucial.
• Time Management: Strong organizational and time management skills are required to manage multiple tasks and deadlines effectively.
• Problem-Solving: The ability to troubleshoot and resolve maintenance issues quickly and efficiently is essential.
• Leadership: While not always a supervisory role, a Maintenance Coordinator often needs to lead and motivate the maintenance team to achieve goals.

Educational Requirements

• High School Diploma or GED: At a minimum, a high school diploma or equivalent is required.
• Associate or Bachelor's Degree: A degree in a related field (e.g., Engineering, Facilities Management) is often preferred.
• Certifications: Professional certifications, such as the Certified Maintenance Coordinator (CMC) or Project Management Professional (PMP), can enhance a candidate's qualifications.

Salary Expectations

The salary for a Maintenance Coordinator varies depending on experience, location, and industry. On average, the salary ranges from $41,000 to $55,000 per year in the United States.

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